10 Key Questions when Organising a Visit
1. What are the main objectives of the visit?
2. What is "Plan B" if the main objectives can't be achieved?
3. What could go wrong? Does the risk assessment cover?
• The main activity
• "Plan B"
• Travel arrangements
• Emergency procedures
• Staff numbers, gender and skill mixes
• Generic and site-specific hazards and risks (including for Plan B)
• Variable hazards (including environmental and participants’ personal abilities and the ‘cut off’ points)
4. What information will be provided for parents?
5. Will parents have to consent to any special arrangements?
6. What opportunities will parents have to ask questions, about the visit?
7. What assurances are there of the leader(s) competencies?
8. What are the communication arrangements?
9. What are the arrangements for supervision of schoolchildren, both during activities and ‘free time’?
10. What are the arrangements for monitoring and reviewing the visit?